Sync your Google Calendar with Outlook

Google Calendar has a sync utility which works with Outlook 2003 and 2007 on Windows XP and Vista.

Exit Outlook and click on the download link in Step 2 under "Get Started". When it has finished downloading, run the file to install the software. Click on the I Agree button, Next and then Install. Click on Close when the installer finishes.

The calendar set up window will appear. Enter your Googlemail address in the top box and password in the box below. Leave the top option '2-way' selected, so Outlook and Google Calendar will always have the same entries. Choose how often you want the diaries synchronised. Click on Save.

Voila!

The Away PA
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Power Up Your Documents with Word Links

If you are a regular user of Microsoft Word, but have never explored document links, then you are missing out on a great way to exploit the information contained in documents. Links offer a way to move around a document quickly and easily. They can also be used to automatically pull in data or information from other documents and to add extra oomph to contents, tables, glossaries, indeces and cross-references.

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Quick Shortcut to sending an email in Windows

If you want to quickly send an email in the Windows operating system, you have to start your email client, click on the write button and start writing the email. A much faster way is to press [windows R], type [mailto:] and hit enter. This opens the new mail message window of the default email client on your computer . It is even possible to add parameters like [mailto:admin@example.com?subject=test&body=test2] which would automatically add the recipient admin@example.com, the subject test and the body text "test2" to the email.

Author: The Away PA

Donwloading and Installing Fonts (Windows XP and Windows 200)

Because fonts work with a PC's operating system, they are not downloaded to Office directly. Use the Font Control Panel in Windows and then it will work with Office automatically.

Many websites offering fonts package them in .zip files to reduce file size and make downloading faster. If you have downloaded a font that is saved in a .zip format, you can "unzip" it by double-clicking the icon for the font and following the instructions on the screen.

Once you have selected a font to install, download it from the internet by following the instructions on the website and install it through the operating system on your pc. Select one of the file download locations, click on the link, and then follow the instructions in the File Download dialogue boxes to complete the download to your hard disk drive. You may also want to make a note of where you have saved the download, so that you can easily navigate to it when you install the font through the operating system. Add the font to your computer through the operating system.

Here's how -
IF YOU ARE USING MICROSOFT WINDOWS XP:
1. On the Start Menu, click on the Control Panel.
2. In the Control Panel, double-click on Fonts.
3. On the File Menu, click on Install New Font.
4. Navigate to the location where you saved the downloaded or unzipped font and, in the List of Fonts box, click on the font you want to add.
5. Click OK.

IF YOU ARE USING MICROSOFT WINDOWS 2000
1. On the Start Menu, point to Settings and then click on Control Panel.
2. On the Control Panel, double-click on Fonts.
3. On the File Menu, click on Install New Font.
4. Navigate to the location where you saved the downloaded or unzipped font and, in the List of Fonts Box, click on the font you want to add.
5. Click OK.

Safer Saving

In Microsoft Word, it is possible to make the progam save a backup copy of a document every time it is saved. This means that if you accidentally save a change that you didn't want, an earlier version can be recovered from a file that is saved alongside your current file.

To do this, open the File Menu and select Save As. In the dialogue that comes up, click on the Tools Button and, depending on your version of Word, select either General Options or Save Options from the list. When the Save dialogue box opens, tick the checkbox labelled 'Always create backup copy' and press OK.

How to filter email and prevent junk arriving in your inbox

Thunderbird users can customise how junk email is received and dealt with. If the Junk filter is enabled (go to the Tools menu, then Account Settings, then Junk Settings, then 'Enable adaptive junkmail controls for this account') all suspicious email will carry a green junk icon, leaving you the choice of deleting it, or clicking the button - 'This is not Junk'. In the case of the latter, future emails from that sender won't be treated as spam.

Within the Junk Settings menu, there are further options to move new spam to a Junk folder automatically, which I would strongly recommend, and to delete junk mail older than a specific period. To prevent trusted emails being marked as junk, there is also an option to 'Not mark mail as Junk' if the sender is in your personal address book.

It is also possible to train Thunderbird to identify what's spam and what's not. To do this effectively, you will need tomakr all mail as either Junk or Not Junk by right-clicking the message and selecting the corresponding option from the list. The associated keyboard shortcuts (we like them!) are J for Junk and Shift+J for Non Junk. The more you teach Thunderbird, the more Junk will automatically find its way into the Junk folder - but don't forget to periodically check the Junk folder.

Outlook Express can also be trained, but in a different way, using Message filtering. Rather than simply blocking a sender, you can instruct Outlook to deal with certain email in a certain way. Within the Tools Menu, click Message Rules, then Mail. Create a new 'rule' for the progam to follow by clicking the New button and selecting certain conditions and actions. For example, you could select the following condition:

'Where the Subject line contains specific words - loan, Nigeria, increase'
do the following Action: 'Move to the specified folder - Junk'

How to block emails arriving from a specific sender or domain.

To do this in Outlook Express, click on a message from the sender that you want to block. then, in the Message Menu, click Block Sender. Now any email you receive from this sender will automatically find itself in your Deleted Items Folder.

Adding names to the Block Sender list in Outlook produces the same result, but requires a slightly different process. Click Options within the Tools menu and, on the Preferences tab, under Email, click Junk Email. Now click the Block Sender tab and then Add. Within the box "Enter an email address or internet domain name to be added to the list" type in the offending email address, then click OK. Alternatively, right-click the unwelcome email and click Junk Email to add the sender to the Block Sender list.